Uganda National Roads Authority

The Directorate of Finance and Administration (headed by Joe Ssemugooma - pictured), is responsible for the business and financial control of UNRA. This involves regular accounting, budgeting and provision of management and financial information to ensure financial and legal propriety.

The Directorate aims at providing an efficient and effective financial, administrative, human resource, procurement and IT services to enable UNRA achieve its organizational goals and objectives.

The Directorate is headed by a Director and comprises of 5 Divisions viz (i) Finance, (ii)
Administration, (iii) Procurement, (iv) Information Services and (v) Human Resources. Each of
these Divisions is headed by a Manager.

Finance

The major function of Finance Division is ensuring the accuracy and timeliness of all accounting
systems (management and statutory), budgeting, cash management, audit; and provision of
financial information as required by Government, Donors and the Public.

During the financial year 2009/10, the Finance Division plans to carry out the following activities:

• Introduction of a Management Accounting System at the UNRA Head Office and at all 22 maintenance stations;
• Introduction of the Electronic Voucher system that is compatible with the Pastel Accounting system;
• Networking all the 22 UNRA stations with Head Office;
• Connection of UNRA to the GoU’s Integrated Financial Management System (IFMS), operated by the MoFPED;
• Migration of UNRA financial data systems to an Oracle platform/solution that can interface with the GoU IFMS;
• Coordination of end of FY 2008/09 audits.

Human Resource Division
The Human Resources (HR) Department is responsible for human resource management including
the management of staff performance, recruitment, industrial relations, personnel affairs as
well as staff training and development.

During the financial year 2009/10, the HR Department plans to carry out the following
activities:

• Establish a Human Resource Management System, to enable UNRA to monitor and manage staff in all offices;
• Implement a Staff Welfare Medical Scheme;
• Conduct the training for 347 members of staff

Administration
The Administration Division is responsible for providing:

• Timely administrative support to all other UNRA departments; and
• Administrative guidelines.

During the FY 2009/10 the Division will undertake the following:

• Install a document management system for use throughout UNRA;
• Install a fleet management system to assist with the management of all vehicles operated by UNRA;
• The leasing of additional office space in Kampala to accommodate UNRA staff;
• Ensure the supply of 60 supervision vehicles, 50 motorcycles and 50 computers;
• Prepare procurement documents for the refurbishment of 6 regional offices.

Information Technology and Communications
The IT division is responsible for:

• Information communication technology and
• Data security
• The IT Division has planned to implement the following activities: -
• Provision of required online information to all parts of UNRA, which is timely, integrated and secure;
• Provision of communications infrastructure to all parts of UNRA that is reliable and effective;
• Provision of recovery services for all UNRA data, to ensure speedy resumption of UNRA business in the case of disaster;
• Ensure that all UNRA data is secure (including against virus and online attacks, system failures, backup of data and other threats); and
• Provision of an online interface with external stakeholders (including road users, private sector suppliers and other government institutions).